Word 2010 – Automatically Format Currency Mail Merge Fields

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When using Word 2010 to create mail merges you can customise fields to automatically format the text or numbers as required.

In this example we will be customising a merge field which contains numbers. The customisation will change the formatting to automatically include a dollar sign and have a space at the thousand mark, for example 1000 becomes $1 000.

  1. Create or open your mail merge document
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  3. In this example <<Approved_Amount>> is is the current field, however after completing the mail merge it appears without the required formatting (as below)
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  5. On the mail merge template, right click on the currency merge field (<<Approved_Amount>>)
  6. Select ‘Edit Field’
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  8. Click on the ‘Field Codes’ button at the bottom left of the window
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  10. Copy and paste the following code at the END of the ‘Field codes’ text box
  11. # "$# ##0.00" * MERGEFORMAT
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  13. Click ‘OK’ to save the changes
  14. Now when ever you complete the mail merge, this field will automatically have the correct currency formatting.
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